Every Project Has Risks. We Help You Manage Them Before They Become Problems.

The Problem

Most homeowners and property owners sign construction contracts without fully understanding what they say. Construction contracts are complex legal documents — they govern everything from payment terms and change order procedures to dispute resolution and termination rights. A poorly written contract leaves you exposed. A contract that favors the contractor can cost you significantly more than the legal fees you were trying to avoid.

What We Do

We review your proposed construction contract from top to bottom — identifying unfavorable terms, missing protections, ambiguous language, and obligations you may not realize you are accepting. We provide a written summary of our findings and specific recommended changes. Our review typically covers:

• Payment terms and lien waiver requirements
• Change order procedures and pricing standards
• Scope definition and specification references
• Schedule requirements and delay provisions
• Insurance and bonding requirements
• Dispute resolution and termination provisions
• Warranty obligations and post-construction protections

What You Receive

• A written contract review memo identifying specific issues and recommended changes
• Clear language alternatives for problematic clauses
• Guidance on which issues are negotiating points and which are non-negotiable from a protection standpoint
• A professional consultation to discuss findings and answer questions

Who Needs This

• Any homeowner or property owner reviewing a construction contract before signing
• Commercial property owners reviewing general contractor or subcontractor agreements
• Anyone who has been presented with a contractor's 'standard' form contract

The Problem

Not every contractor who looks good on paper delivers on the job site. Contractors with impressive portfolios and professional proposals sometimes have patterns of disputes, license violations, or performance failures that would never appear in a referral from a satisfied customer. Choosing the wrong contractor is the single most common source of construction project failure — and it is almost entirely preventable.

What We Do

We conduct a comprehensive background review of your proposed contractor — going beyond the standard reference check to verify licensing, insurance, legal and lien history, public complaint records, and overall professional standing. Our vetting process includes:

• License verification with state licensing boards
• Insurance certificate verification and adequacy review
• Lien search in relevant jurisdictions
• Court record and dispute history search
• Contractor reference interviews (structured, not casual)
• Prior project quality assessment
• Written summary and recommendation

What You Receive

• A written contractor vetting report with findings and recommendation
• Verification of all required licenses and insurance coverages
• A structured reference check with specific questions about past performance
• A clear recommendation: proceed, proceed with conditions, or seek alternatives

Who Needs This

• Any homeowner or property owner selecting a contractor for a project of any scale
• Property managers or commercial owners evaluating new general contractors
• Anyone who received a contractor recommendation from a friend and wants independent verification

The Problem

Homeowners Associations managing capital improvement projects face a unique challenge. Board members are volunteers — not construction professionals. Management companies handle administration — not contract compliance. Contractors know this, and some take advantage of it.

Roofing replacements, parking lot resurfacing, pool renovations, elevator modernizations, common area improvements — these are significant expenditures of association funds that deserve the same professional oversight any sophisticated commercial owner would demand. Most HOAs never get it. The result is change orders that go unchallenged, payment applications that are never verified, and projects that deliver less than what the association paid for.

What We Do

SitePilot DMV provides construction contract compliance monitoring and owner's representative services specifically structured for HOA capital improvement projects. We work directly with the board or the management company to provide professional oversight throughout the project lifecycle. Services include:

• Pre-construction review of plans and specifications for HOA compliance
• Review of contractor's proposed materials against HOA architectural standards
• Site monitoring for compliance with HOA construction rules and procedures
• Documentation of construction activity and compliance for HOA records
• Communication management between homeowner, contractor, and HOA board
• Post-construction compliance verification and sign-off support

What You Receive

• Pre-construction compliance review memo identifying potential HOA issues
• Monitoring reports documenting construction activity and compliance status
• A professional communication record between homeowner, contractor, and HOA
• Post-construction compliance documentation for HOA board sign-off

Who Needs This

• HOAs managing roofing, paving, pool, elevator, or common area capital improvement projects
• Condominium associations overseeing building envelope repairs or major system replacements
• Property management companies seeking independent construction oversight for client associations
• Any HOA board that has experienced a contractor dispute or wants to prevent one